Our services
We help companies keep meeting follow-up, document control, trackers and reporting moving. Start with a fixed-fee review, then agree a monthly managed service if you need regular support. The scope is agreed before we quote.
Fixed-fee first step
Start with the meetings, documents and reports that are taking too much attention. We review the current routine, make one useful improvement and set out the work that would be worth continuing.
Entry point
Fixed fee
A focused 2–3 week review of the administrative work slowing delivery, followed by practical document controls and a 90-day operations plan.
Managed project office
A managed service for meeting minutes, action follow-up, document control, trackers and reporting. Kaia brings 13+ years of experience from major energy project offices.
Weekly administration
Monthly, scope agreed first
Managed weekly administration for teams that need meeting records, actions, documents and progress reporting kept in order without making a permanent hire.
Project office
Monthly, senior-led
Senior-led project-office support for delivery teams needing clear milestones, reporting, document control and follow-through.
Business and executive office
Support for the recurring office work around a growing business: executive briefings, follow-up, coordination and agreed finance-office routines.
Business office
Monthly, scope agreed first
Business-office support for founder-led teams whose internal actions, reporting and supplier coordination need regular attention.
Senior leaders
Monthly, senior-led
Executive-office support for a founder, managing director or senior leader who needs reliable preparation, coordination and follow-up.
Bounded add-on
Add-on, boundary agreed first
Administrative coordination for invoicing, expenses, supplier approvals and accountant handover packs, with responsibilities agreed at the outset.
How it works
We begin by looking at where meeting minutes, document registers and reporting are falling behind. We then agree who will do what, when it is needed and how the work will be checked.
If you continue with us, the monthly scope reflects the meeting schedule, document volume and reports your team actually needs. We provide a managed service; we do not place people into your organisation.
We review the meetings, document folders, trackers and reports your team already uses, and identify the office work that needs attention first.
We set up or improve an agreed action log, document structure or reporting template so the team has a clearer routine to follow.
If ongoing help is useful, we agree a monthly managed service covering the specific project-office, business-office or executive-office work you need.
Specific support
Choose the situation closest to your team. Each guide explains the work we can manage, where the boundaries are and how to start a conversation.
Practical AI and automation
Szabolcs helps teams look at the repeated office jobs that take time each week: copying information into trackers, preparing routine updates or sorting agreed documents. The first question is whether a simpler process would solve the problem before any automation is considered.
Where automation is useful, we define a small, specific job and agree how it will be checked. Your team keeps responsibility for decisions, approval and the information it shares.
A sensible starting point might be one report template, tracker or approved workflow. We work within the systems, access and information rules you set.
Szabolcs can help turn an agreed document structure, action log or reporting process into a simpler routine for the people using it.
We start with a repeated office job and check whether automation would help, while keeping your team responsible for approval and judgement.
This may include a clearer tracker, a standard report template or an approved workflow that reduces repeated copying between documents.
Any AI or automation work is agreed for a specific job, checked by a person and used within the information and access rules you set.
Tell us which meetings, documents, trackers or reports need more reliable support.